Complete this form after you have elected your officers. A copy of this form is kept in Student Life for a record of club contact names and phone numbers. Please update whenever necessary. Deadline – 2 weeks after Petition for Recognition form is approved
If you intend to display photos of your club members on your club website, each member shown in the photos must complete this form before posting.
Petition/Recognition For a Student Club/Organization
This form must be filled out if your club is to be officially recognized each year. Ten prospective students must sign this form in order for a club to be organized. These students must be currently enrolled students. Deadline – September 29, 2011
Professional Leave and Travel Request
Advisors must fill out this form when they accompany clubs on field trips that are out of area. This form must be turned in with Field Trip Roster and Student Travel Advance Request Forms. (See Travel Section for details.) Deadline – 3 weeks in advance
This form is used when you purchase items for your club using your own money and want to be reimbursed (see Purchasing and Reimbursement Section). Original receipts are required for reimbursement with signatures of advisor, officer and person being reimbursed.
Also use this form to withdraw money from the club account as an advance for an event or function. This must include the signatures of the two club officers and the advisor. Clubs are responsible for providing receipts within 5 days. Allow 2 weeks for processing.
Fill out this form if requesting money from the Student Government Association. Be specific in your request including purpose for your request. For example, you can use the money to sponsor a special event, field trip or conference. Requests will be submitted at the next available Student Government Association funding meeting.
Fill out this form when you have an invoice from a vendor and need to pay them. You must submit the vendor invoice with the signatures of a club officer and the advisor on the invoice with this form (see Purchasing and Reimbursements Section). Deadline – 3 weeks in advance or when invoice is received
Field Trip Participation Consent –
Each club member who is participating in a field trip must fill out this form. This form must be turned in along with the Student Travel Advance and Approval Request. Deadline – 1 week before trip
Fill out this form listing all students and student identification number of those going on the trip. If requesting advance travel funds, this form must be turned in along with the Student Travel Advance Form. Deadline – This is required 3-4 weeks in advance if receiving funds. 2 weeks in advance if no funds are needed
Student Travel Advance and Approval Request
Fill out this form when your club plans to go on a trip and/or needs money in advance in order to pay for registration, lodging, meals, gas, etc. This form must be turned in with the Field Trip Roster and the Professional Leave Form. Fill out 3-4 weeks in advance of deadline
Finalization of the paperwork must be completed 10 working days after the trip. All additional money and receipts must be turned in to your Student Life liaison. The Business Office must have these items in order to give refunds and reconcile paperwork